How to charge trainers rent for using your space

If independent trainers rent your space, Levflex can bill them for you. You can charge a flat rent every week or month, a fee per session they coached, or both, plus one-off charges. Each ended period becomes one invoice on your Stripe account. Trainers pay by card or US bank account, or set up autopay.

Before you begin#

• Connect Stripe on Settings → Payments.
• Give the trainer the Trainer role on Team. Space rental is only for trainers.

Set up space rental#

1. Go to Team and select the trainer.
2. Find Space rental.
3. Enter a Flat rent ($) and choose Every Week or Month, and/or a Per session coached ($) fee.
4. Set Starts, Days to pay and an optional Agreement (optional) note.
5. Select Set up space rental.

Add a one-off charge#

Under One-off charge, enter What for (for example Equipment) and Amount ($), then select Add. It goes on the next invoice. Select Create invoice now to bill it straight away.

What it costs#

How trainers pay#

Trainers see Billing in their dashboard with Outstanding, Open invoices and History. They can select Set up autopay to pay future invoices automatically. Track everything on Payments → Trainer rent.

Common mistakes#

Pausing instead of removing#

Set Status to Paused — no new invoices for a break. Existing invoices still need to be paid.

Recording cash payments wrongly#

For cash or cheques, use Mark paid outside Stripe on the invoice and add a Note such as check #1042.

Setting it up before Stripe#

Without Stripe, you'll be asked to connect your Stripe account to invoice trainers.

Invoices are created automatically after each period ends, and trainers get an email with a payment link.