How to add bookable times to your calendar

Clients can only book times you've opened on your Calendar. Each open time is a block with a type, a number of Spots and an optional coach. Use Repeat (weeks) to copy a weekly schedule up to 12 weeks ahead, and remember to add more before the repeats run out.

Before you begin#

• Set your Time zone on Settings → Business profile.
• Set your prices on Pricing so clients can buy credits.
• Add trainers on Team if they'll coach their own sessions.

Steps: drag on the calendar#

1. Go to Calendar and select Drag Calendar.
2. Drag down a day column over the time you want to open.
3. Choose the Type: your personal training or group class name, or Unavailable (private) to block time off.
4. Set Spots, Hold back (seats kept for you) and Repeat (weeks). Tick Premium clients only — nobody else sees this time if needed.
5. Select Block Off This Time (or Mark Unavailable for private time).

Steps: manual entry#

1. Go to Calendar and select Manual Entry.
2. Fill in Block Off Available Time: Date, Start, Minutes and Type.
3. Set Spots, Hold for you if you want seats kept back, and Repeat (weeks) (1–12).
4. Choose a Coach, add Notes (optional — private to you) and tick Premium only if only Premium clients should see it.
5. Select Add.

Block types#

Change the names clients see under Website → Services. The first two service names are the names clients see when they book.

Common mistakes#

Letting repeats run out#

Use Next Week, In 2 Weeks and later tabs to check the weeks ahead, and add another round before they're empty.

Setting Spots to 1 for a group class#

Spots is how many people can book. Default numbers come from Default PT spots and Default boot camp spots on Pricing → Premium & Policy.

Ticking Premium only by accident#

Standard clients can't see Premium-only time at all, so it looks like you have no availability.

Blocking personal time on the gym calendar#

To keep appointments private and automatic, connect your personal calendar instead. See How to sync your personal calendar.

Troubleshooting#

• Can a client not see a time you opened?
  • Yes
    Check it isn't Premium only, full, or already started. See A client can't book a session.
  • No
    Continue.
• Can't you drag over another coach's block?
  • Yes
    Select one coach under Coach, or Hide other trainers, then drag.
  • No
    You're done.

Open times appear on the client portal and in the Levflex app as soon as you save.